Best Commercial Printer For Small Business [Updated]

Business printers are not the same, as you would use in your office or home. To achieve productivity and efficiency in a load of printing to a commercial, the printers are much more sophisticated and engineered with high technology.

You would surely want a best commercial printer for your business, especially those, which you can network with several computers from separate desks. An all-in-one printer, featured with the ability to copy, scan, fax, email, and print is desirable in modern firms for better management and easy handling.

The commercial printers also offer many options in terms of speed and quality. In this article, we have a review of the list of best commercial printers for you to choose from a larger collection.

Editor’s Pick: Top 3 Best Commercial Printer For Small Business

Top 10 Best Commercial Printer For Small Business

1. HP Color LaserJet Pro Multifunction Wireless Laser Printer Review

HP Color LaserJet Pro Multifunction M479fdw Wireless Laser Printer with One-Year, Next-Business Day, Onsite Warranty, Works with Alexa (W1A80A)

Key Features:

  • ALEXA enabled
  • In-built direct Wi-Fi
  • Speed of printing 28ppm
  • Copy, scan, print, and Fax
  • Multifunctional Laser printer

If you want a professional Multifunctional, the HP Color LaserJet M479fdw Wireless Laser Printer should not miss your attention. The Laserjet technology of the printer produces a colored output of persistently high quality.

Besides the ALEXA enabled M479fdw Wireless printer not only prints but also copy, scan and send a fax. The printer is suitable for rising business entrepreneurs.

Features and PIN/PULL technique that takes care of sudden threats assure the security of the database. The touch screen through customization in the control panel automates the series of workflow.

Printing occurs in the presence or absence of a network with the use of Wi-Fi that directly connects your smartphone to the laser printer. This printer also works even in the absence of a local network.

The printer uses in-built Wi-Fi Direct to hook up to your smartphone. It wireless laser prints from your mobile. No local network connection is needed.

The speed of the best commercial laser printers is 28ppm, prints both sides from a 50-sheet automatic document feeder. A 250-sheet capacity tray facilitates a single pass command. The printer also comes with a cartridge toner and 1-year warranty.

Pros

  • Touch screen
  • The capacity of the tray is 250-sheet
  • Produces consistent colored prints
  • Automatic document feeder

Cons

  • No Email enabled

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2. Brother CDW Business Color Laser All-in-One Printer Review

Brother MFC-L8900CDW Business Color Laser All-in-One Printer, Amazon Dash Replenishment Ready

Key Features:

  • All-in-one printer
  • Colored laser printer
  • Prints in many media
  • Two-sided print and scan
  • Both wired and wireless connectivity

The all-in-one Brother MFC-L8900CDW Business printer is a colored laser printer suitable for plain paper, labels, envelopes, and cardstocks. The Brother commercial computer printers can print voluminous copies of large-sized prints required for large businesses.

The printer is very productive as it prints 33ppm and scans at 58ipm on both sides of a paper. The connectivity is in-built wireless and Gigabit Ethernet interface. This enables easy connection to a wired or wireless network. The advanced scanning allows wireless scanned products to mobiles.

The colored touchscreen of this replenished product is 5” allows good visibility and the creation of 64 customized commands. The company has recommended the ability of the printer to print 4000 pages per month. The printer is quite heavy weighing 63 pounds.

Pros

  • Printing speed 33ppm
  • Scanning speed 58ipm
  • Colored touchscreen

Cons

  • Heavy printer

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3. HP LaserJet Pro Multifunction Wireless Colored Laser Printer Review

HP LaserJet Pro M477fnw Multifunction Wireless Color Laser Printer with Built-in Ethernet (CF377A)

Key Features:

  • Solid security
  • Colored laser printer
  • Ethernet connectivity
  • All-in-one commercial
  • Wireless scan, copy, and print

The HP LaserJet Pro M477fnw Multifunction Wireless Printer is one of the best commercial color printers with in-built Ethernet connectivity. The printer laser prints, copies, scans through wireless, NFC touch print, and Wi-Fi direct. The dual printing and 50-page auto- printing feature make it a commercial all-in-one printer suitable for business purposes.

The colored 4.3” touchscreen records of printing and scanning. This laser device prints 28ppm, which is quite high for commercial enterprises. If you use the HP Toner cartridge with JetIntelligence, the printing speed is 40% higher and 30% more output.

The printer ensures solid security of information and database. The paper holding capacity is 300-sheets with a monthly volume of 4000 pages, which makes it a best commercial printer for small businesses. The company also assures a 1-year warranty on the hardware that should build confidence in purchasing this printer.

Pros

  • Print speed 28ppm
  • Colored touchscreen
  • 1-yr hardware warranty

Cons

  • Only two printing media

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4. ROLLO Label Printer Commercial Grade Direct Thermal High-Speed Printer Review

ROLLO Shipping Label Printer - Commercial Grade Direct Thermal High Speed Shipping Printer – Compatible with ShipStation, Etsy, Ebay, Amazon - Barcode Printer - 4x6 Printer

Key Features:

  • Commercial Grade
  • Monochrome, Direct thermal
  • Compatible with Mac and Widows
  • Compatible with shipping platforms and market

The printer that connects you to the sales markets such as Amazon, eBay, and Etsy is the ROLLO Label Printer a Commercial Grade Direct Thermal High-Speed Printer. The 4 x 6-feet printer can also print Barcodes, UPS, and bulk on labels with no expense on propriety labels.

The thermal direct printer is an advanced model of Rollo, it prints at a speed of label/second with no ink or toner. It is compatible with many shipping agencies Stamps.com, ShipStation, Shippo, ShipWorks, ShippingEasy, Ordoro, and markets. The printing service for Couriers is satisfactory from your printer.

Rollo gives remarkable customer service remote desktop, Email and short Videos so has received 5- star from the US-based as the best-rated commercial printer. It is highly compatible with Mac and Windows OS. The speed of label printing is high in widths that range from 1.57 – 4.1 inches making the base of service expandable. The Monochrome printer comes in gray/black color body and is quite attractive.

Pros

  • Prints Barcode and UPS label
  • Appreciable speed
  • Extends customer service

Cons

  • Not colored

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5. Epson WorkForce EcoTank Wireless Color All-in-One Printer Review

Epson WorkForce ET-4750 EcoTank Wireless Color All-in-One Supertank Printer with Scanner, Copier, Fax and Ethernet

Key Features:

  • 2.4” touchscreen
  • 4-Colored, inkjet
  • Plain paper copier
  • Super-sized ink tank

The Epson WorkForce ET-4750 EcoTank Wireless Colored printer is an all-in-one printer with a 4-ink super tank. You will get the best prints with the appilcation of the recommended Genuine Epson ink. The printer does not require a cartridge but comes with an ink supply that lasts for 2 years.

The ink supply suffices to print 14, 000 sheets of black and 11, 200 sheets of coloring pages. That is a big saving offered by the Epson commercial printer. The savings are equivalent to 30 sets of the ink cartridge. It also comes with a large easy to fill the ink tank.

The colored 2.4” touchscreen allows perfect navigation of print, fax, scan, and copy, and with a 250-sheet tray for holding paper. With Ethernet compatibility and a Windows server, the printer can operate with a network of many computers.

Pros

  • Ink runs for 2 years
  • Compatible with Ethernet
  • Thrifty commercial printer

Cons

  • No warranty for non-Epson use

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6. HP LaserJet Pro Multifunction M428fdw Wireless Laser Printer Review

HP LaserJet Pro MFP M428fdw Wireless Monochrome All-in-One Printer with built-in Ethernet & 2-sided printing, works with Alexa (W1A30A)

Key Features:

  • Trusted toner
  • Security ensured
  • Monochrome laser
  • 2-sided, fast printer
  • Multifunctional Pro printer

The HP LaserJet Pro Multifunction M428fdw Wireless Laser Printer, a product manufactured with rising business entrepreneurs in mind. Works with ALEXA, ensure PIN/PULL security against instant threats of losing sensitive information.

One of the best commercial office printers, the HP LaserJet has a customizable panel to start a series of workflow with the application of the touch screen. It is amazing in using the Wi-Fi direct technology that allows wireless printing from your smartphone.

The multifunctional printer is fast, produces 2-sided laser prints of 40ppm from a 50-sheet automatic feeder. It also includes a 250-sheet tray. The Toner cartridge is trustable creating excellent monochrome prints.

The HP LaserJet M428fdw is also energy efficient, saving 22% over the previous model. To build your confidence, the company provides a 1-yr hardware warranty and 24/7 web support for calling customers.

Pros

  • Touchscreen
  • Smartphone enabled
  • 1-yr hardware warranty

Cons

  • Only prints on plain paper

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7. Canon Imageclass MF445dw All In One, Wireless Printer Review

imageCLASS MF445dw - All-in-One, Wireless, Mobile-Ready Laser Printer with 3 Year Warranty

Key Features:

  • Laser printer
  • All in one, wireless
  • ALEXA enabled
  • Auto duplex printing

Of all the Canon printers, the Canon Imageclass MF445dw is one of the best canon commercial printers because of the multiple features that help commercial enterprises perform with satisfaction. The all-in-one facilitates, copying, scanning, and printing from wireless and mobile-ready printers.

The printer produces duplex prints in quite a few media plain paper at the speed of 40ppm. Further, you can use voice control as it is ALEXA compatible.

Although a replenished product, the printer has an 80% higher capacity of batteries. With Dash replenishment, there is a saving of 10% on ink.

The printer has a 900-sheet paper capacity and the accessories come in original boxes, so it is perfect. There is also a refund or replacement guarantee up to 90days of purchase and a 3-yr warranty. You will get this printer at a reasonable price.

Pros

  • Mobile compatible
  • Printing speed 40ppm
  • 900sheet paper capacity

Cons

  • Old accessories

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8. Brother Business Color Laser Printer Review

Brother Business Color Laser Printer, HL-L8360CDW, Wireless Networking, Automatic Duplex Printing, Mobile Printing, Cloud printing, Amazon Dash Replenishment Ready,White

Key Features:

  • 2400 x 600dpi
  • Duplex printing
  • Speed of 33ppm
  • ALEXA enabled
  • Wireless networking
  • Business Laser printer

You will love this printer for its professional color printing at a speed of 33ppm. The Brother Business Color Laser Printer is also a wireless printer producing duplex printouts with a resolution of 2400 x 600dpi, undoubtedly the quality making it one of the best commercial color printers.

The printer ensures easy connectivity via Gigabit Ethernet or wireless interfaces and prints from any mobile. It also works with ALEXA. Measurement of the level of toner occurs through the enabling of Dash replenishment.

The connectivity technology also USB, Cloud printing, Gigabit Ethernet, and Wi-Fi. Genuine toners are available for this remarkable colored printer.

Pros

  • High speed
  • Quality print
  • Mobile-enabled
  • USB, Wi-Fi, cloud connectivity

Cons

  • None

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9. Dododuck Commercial Grade High-Speed Thermal Label Printer Review

Beeprt BY426BT | High Speed Thermal Label Printer for 4X6 Labels | Bluetooth Enabled | Free Label Holder | Compatible with Windows, MacOS, Android and iOS Systems | 12 Month Free Replacement Warranty

Key Features:

If you looking for a printer with compatibility with multiple OS, here is the Dododuck BY426BT Commercial Grade printer that will speed up your commercial prints. Although a monochrome, this thermal printer is appropriate for printing labels of 4×6 size with no ink or toner.

This printer specializes in automatically identifies labels of all types and prints between 20-110mm. The speed of printing sticker labels is150mm/second. Printing is hassle-free at home or in the business office.

The Bluetooth enabled printer print wirelessly. It is compatible with many operating systems notably Linux, Windows, iOS, and Android. The printer comes with a label holder, USB driver, and drivers necessary for the OS systems.

Pros

  • Android enabled
  • Wireless printing
  • Auto label detector
  • Speed of 150mm/second

Cons

  • Bluetooth is not available for Mac OS.

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10. Brother Color Laser All-in-One Printer Review

Brother Color Laser Printer, Multifunction Printer, All-in-One Printer, MFC-L8610CDW, Wireless Networking, Automatic Duplex Printing, Mobile Printing and Scanning, Amazon Dash Replenishment Ready

Key Features:

  • ALEXA enabled
  • Added accessories
  • Wireless networking
  • Colored, all-in-one printer
  • Compatible with wireless

The Brother Color Laser Printer is an excellent multifunctional all-in-one printer, which copies, scans, and prints at 33ppm producing business quality prints. You can add voice with the ALEXA device.

With this print, there is a User’s manual, setup guide, power cord (AC), and printer driver. The printer automatically prints on both sides of paper reducing the time and cost of printing.

Scanning competency supports multiple destinations via Email. Cloud services, USB, and more. As it is a laser printer, the cost of maintenance is less in printing for ink or cartridge replacement.

The printer is another commercial office printer with dash replenished indicating the status of the toner. Brother also has supplies of genuine toners.

The printer is compatible with wireless networking and laser prints on envelopes, cardstock, plain paper, and shipping labels.

Pros

  • Duplex printing
  • Dash replenished
  • Supports long-distance command

Cons

  • None

Buy on Amazon

Things To Consider Before Choosing The Best Commercial Printer For Small Business

Any office or home printer would not be the best for commercial printing. Printing for business usually requires a highly productive and efficient machine. Businesses usually do well with a network-enabled printer as it allows operation from many users. There are many companies and brands of commercial printers available in stores and online.

As there are many features mixed and matched in the various brands, it might be difficult to choose the best commercial printer unless you have a buying guide.

Along with a review of the 10 best commercial printers, we wish to point out the most important features to look for so that you can rely on your printing capability and scale up your business.

  • Laser or Inkjet

Are you looking for a particular type of ink? There are a wide range of inks and toners available, so choose a printer that fits your budget.

  • Print Quality

When printing images, what is your goal? You may be a writing business that requires clients to see your draft of work or prepare for an exhibit, but are you also a design business that needs quality prints to show your clients? So, you should consider the printing quality with priority. It’s damm important.

  • Printing Speed

Commercial printers are characterized by their fast printing speed, which is one of their main advantages.

You must take the printing speed into account if you want to be efficient at work and print everything instantly. You should compare the speeds of different printers before making your decision.

Best Commercial Printers

  • Paper Handling

You should also consider the kind of paper these printers are compatible with when purchasing them. Your business’s needs will determine which kind of paper to purchase.

Contracts are more commonly made on A4 and letter-sized paper if you make them frequently. Make sure your printer supports your paper size.

  • Connectivity

Connectivity is the next point to focus on. As wireless printers have become somewhat of a norm in modern times, make sure your printer can connect to the Internet. This will allow you to maximize its capabilities. Now that printers are so expensive, wireless printing is a necessity. Everything else is a bonus.

  • Cartridge Availability

We often forget about this. Make sure you have cartridges available at your printer’s manufacturer.

Because you’ll be using a commercial printer, you’ll need to change your cartridges a lot. You’ll need to get another cartridge for your work pretty often, because it runs out of ink pretty often.

  • Feeder Capacity

Feeders are one of the most overlooked parts of printers, which is a shame because we don’t actually understand their importance. It won’t be necessary for you to refill the printer’s paper every half hour if your printer has a proper feeder.

Make sure that the feeder capacity of your commercial printer is adequate for your business because it is used for printing.

  • Ink Combinations

Your printer’s ink combination is another thing to consider.

You will need a printer that uses the CYMK combination of ink if you plan to print illustrations or business cards.

Therefore, you should choose the printer based on the types of ink that you will need.

Tips to Increase Your Commercial Printer’s Lifespan

Copier/printers are expensive, so no one wants to spend thousands of dollars on a machine that will break down after a month or two.

Right?

You can waste precious time and money on issues that you weren’t expecting by not knowing what to do with your machine.

Luckily, you can follow several tips to prolong the life of your machine.

Prevent premature service issues by following these tips to ensure your machine will continue running for years to come.

  • Clean It Regularly

Cleaning your printer regularly is a great way to lengthen its life. Cleaning the outside of the house – wiping away dust and dirt – is one thing, but have you ever cleaned the inside?

Ink, dust, dirt, and toner can accumulate inside a printer. The debris will eventually interfere with the equipment’s functionality. Once a month, you need to spend five minutes cleaning your machine.

Clean your printer’s inside carefully by disassembling it and wiping it down, including spilled ink and toner as well as paper dust.

The steps for cleaning your printer can also be automated with some printers.

  • Choose The Right Cartridges

Ink cartridges and paper that are inexpensive can be tempting. It’s true that purchasing bulk low-grade products can save you money, but they add up quickly.

The downside of this strategy is that you may overpay for printer repairs and replacements. Ink or paper that is too cheap can leak, causing the equipment to malfunction.

The manufacturer of most printers will provide a list of recommended products for use with the printer. Purchase only premium products recommended by the manufacturer.

  • Schedule Routine Maintenance

You will need to perform regular maintenance on your office printer in order for it to function at its best. You should set up a maintenance contract with a local printer dealer in order to ensure that your printer is well-maintained.

In Fresno, WiZiX Technology Group offers fixed monthly, quarterly, or annual payments that can assure you that all repairs will be handled, and that all supplies will be delivered to your office.

We perform thorough cleanings and inspections of your equipment as part of our service agreements to keep them trouble-free and performing at their best.

  • Shut the Manual Feed Tray

The manual feed tray is more convenient if left open all the time. Copies are easy because the tray is ready for paper when needed. In spite of this, this part of the printer is easy to damage since it sticks out so far. A simple bump could break it and require repairs when you walk by it.

This risk can be easily reduced when you close the tray after each use.

  • Maintain Operating System Updates

It may seem obvious, but an out-of-date printer will be less efficient if it runs on outdated software. Both drivers and printer utilities benefit from regular software updates.

The latest software update will reduce your printing costs, give you better print quality, handle larger loads, and protect your printer from hackers.

How to Choose a Printer for Small Business

The paperless movement is all the rage these days. Although the average office worker prints about 34 pages per day despite high-tech options for storing and sharing documents.

No matter what volume of marketing materials your small business prints, it will need a printer. It depends on your business habits which printer you need.

Choosing a printer for a small business is no easy task, but what exactly should you look for? Each business has different needs. From budget to features and output, there are some things to consider. Shopping wisely is important.

  • Printing Volume Estimation

Before investing in a printer, it’s a good idea to consider what you plan to print every day in your office and your current printing habits. A business that sends out printed direct mail materials regularly is going to have a very different set of needs than someone who only needs occasional hard copies for records.

  • Avoid Low-cost Models

While it’s always nice to save money, you shouldn’t buy hardware for your business at a bargain basement if you’re looking to maximize your revenue. You can get better quality by investing a bit more, but these cheap devices often have to be repaired or replaced frequently, and they do not offer the same quality as devices that cost more.

  • Estimate All Costs

To set your budget, you should consider all expenses – not just the purchase price. Research everything you can about ink, toner, repairs, power requirements and anything else that may have an impact on your costs.

  • Consider the Expert’s Opinion

Consider outsourcing this part of the process if you find that wading through the options and learning the printer specs isn’t your cup of tea. IT consulting firms can assist your business with determining its specific needs, and then help you select printers and other hardware and software to meet those needs.

Types of Business Printers

  • Inkjet Printers

Inkjet printers create digital images by propelling ink droplets to paper or any substrate. Computer printing from inkjet produces quality texts, images, and graphics. Therefore, it is most suitable for documents, brochures, labels, flyers, or promotional materials in various kinds of media/surface.

Although quality inkjet printers for offices are in use, such printers are not the best for commercial printing because of the volume of ink required for large-scale commercial printing. Along with being slower than other types, the hassle of changing ink/cartridge and the cost of maintenance is not a workable idea.

best all in one printer for small business

  • Laser/LED

A laser printer hooked to a computer uses a laser beam by an electrostatic digital procedure. A light beam projects the image to a rotating light-sensitive drum, which attracts the toner or ink to create the image. LED meaning light-emitting diode is almost the same as a laser printer that uses toner, drum, and fuser which melts the toner.

large commercial printers

Laser/LED printers produce good quality texts and images. This printer type is reliable and speedy. Although the initial cost is high, the price of toner is less than that of inkjet printers. The capacity of the hard drive and memory of a laser printer is perfect for networking and therefore chosen by commercial printing enterprises.

  • Wired and Wireless Printers

Almost all computers at home or offices avail wireless printers which allow you to print from anywhere without connecting to wires. However, wired printers are more reliable, secure, and faster. Therefore, it used to be quite popular until the recent technological developments in wireless printing devices.

best colour printer for commercial use

The popularity of wireless printer has increased because of its compatibility to mobile-based devices, such as the tablet and the smartphone. Commercial printing enterprenuers are choosing wireless printers because of the convenience of mobile printing by hooking the device through Bluetooth or Wi-Fi connection.

Printers also come with compatibility mobile technologies like Cloud, AirPrint, Google, Apple, and others, all of which are possible only with an internet connection. The best commercial printers are compatible with these advanced methods as they are fast, reliable, and less costly.

  • Monochrome and Colored

The monochrome is a two-colored printer compared to the multiple colors where you can get all shades. Monochromes are less costly to run, but your choice would depend on the orders you get on commercial prints. If you have a demand to use a colored printer in the near future, maybe it is better to invest early.

best buy commercial printers

How Much Is A Commercial Printer?

Most business printers are multifunctional and allow networking with several users. The shared printers reduce the cost of multiple printers for individual desks. The efficiency of the business printers is remarkable. It has two-sided printing and a capable of scanning, copying, faxing, and printing. They are an easy-to-handle device with various options of printing speed.

The modern commercial printers are laser/LED or inkjet. Laser printers are expensive but highly efficient in printing by projecting a source of light to an image that projects on the rotating drum transfer toner to print on paper. The laser printer is excellent for networking, has remarkable memory and speed. The running cost is, however, relatively low.

How Much Is A Commercial Printer

The other most popular kind of commercial printer is the inkjet. The inkjet printer is suitable for small businesses. The cost of purchasing an inkjet printer is less than the laser, but as it requires the restoration of ink, the ongoing expense is higher.

You can buy a business printer at as low a price of $100. If you want a printer with a high volume of printing, it will cost you more than $1000. Yet, there are also digital printers applicable for high production commercial enterprises. They range from $5000 to $20,000. The highly advanced digital commercial printers cost between $20,000 and $200,000.

Final Words

Besides the points, we mentioned above, there are a lot more issues to look at. The manual of each of the above printers will give you a clearer picture of each device.

You may be like to know multi-functional capability, the printing speed (ppm), single or double-sided printing, the media it prefers, the touchscreen, the dpi, and auto document feeder are important from the perspective of your best commercial printer requirement.

The information above covers all the ways that we can assist you in choosing the best commercial printers for your company. The reviews in this article, as well as all the other information, are intended to help you make a better decision.

Using this information, you should now choose a printer that will give you some efficient results.

Alice

Alice covers platforms, policy and big tech at Printer Reviews. Prior to rejoining here, Alice was Senior Technology Editor of the TechDen. Alice first joined PrinterReviews in 2021. Before joining, he was the Tech Editor of the Daily Dot and a reporter and deputy editor at ReadWeb.

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