best printer for printing menus

Best Printer for Restaurant Menus in 2021 [Expert Recommendations]

The restaurant menu design can often become an afterthought in the business, but that should never be the case. If you are planning to open a restaurant, or simply want to revamp the design and looks of your menu, then investing in a printer might be the best decision.

With the best printer for restaurant menus, you will be able to customize your own designs and find one that fits your restaurant’s theme. A good and well-designed menu will always make an excellent first impression for new customers and can also serve as a tool for influencing what you want your customers to order.

But the first step here is to buy the right printer. In this article, we will give you a quick rundown of some of the finest printers you can buy that can help you make restaurant menus to your exact specifications. So, without further ado, let us get started.

Editor’s Recommendation: Top 3 Best Printer for Restaurant Menus

Things To Consider Before Buying The Best Printer For Restaurant Menus

Before we head further, let us take a look at some of the features you want to focus on when buying a printer that can print restaurant menus.

  • Printer Type

You first need to decide whether you want to go with an inkjet printer or a laser printer. Both printers can be a viable choice depending on your situation and exactly what you are looking for.

The advantage of an inkjet printer is that it can print high-quality images in small volumes. However, the ink in an inkjet printer can dry up fast if you do not use it regularly. Inkjet printers are also typically the less expensive option of the two.

Best Printer for Restaurant Menus
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Laser printers, on the other hand, are more suited towards large volume printing. They do not have the issue with ink drying up but tend to be pricier if you want one that supports color printing.

  • Printer Speed

The printer’s speed might not be too much of an issue if you are strictly using the printer to print menus. However, if you want to use the printer for other functions and document printing, you should think about the speed at which it can deliver prints.

The speed of printers is calculated using PPM or pages per minute. Typically, the ppm rate of a printer can vary depending on whether you are printing in monochrome or color. 

  • Image Quality

The quality of image and text that the printer delivers is a critical factor to consider, especially when using it to print menus for the restaurant. You want the image to be colorful and vivid, and it needs to capture the whole essence of how delicious your dishes are.

Image Quality of Best Printer for Restaurant Menus

The same goes for the quality of the text. You need to make sure the name of the food and its price are listed clearly on the menu. Otherwise, it will lead to confusion among your customers.

  • Cost of Operation

Apart from the initial cost of buying the printer, you also need to think about the cost of using it. It includes the cost of ink cartridges or toners and also how much ink your printer consumes in printing text or images.

That is why, even if some printers are expensive, the low cost of operation makes them a better choice in the long run. However, this only affects those who use the printer regularly to print documents or graphics. If you are only using it once or twice per month, it should not matter too much. 

Top 10 Best Printer For Restaurant Menus Reviews

Here are some of the finest choices when you plan to buy a printer capable of printing restaurant menus.

1. HP OfficeJet Pro 6978 All-in-One Wireless Printer

HP OfficeJet Pro 6978 All-in-One Wireless Printer, HP Instant Ink, Works with Alexa (T0F29A)

It seems that the brand HP is making an early appearance on our list with their OfficeJet Pro 6978. An entry-level AIO printer delivers above-average performance, making it an excellent choice for printing in a low volume. So, for printing menus, this was our obvious first choice.

When printing monochrome, the unit can deliver a rate of 20 pages per minute in normal mode, while in draft mode, it goes up as high as 30 pages per minute. If you want to switch to colored printing, the speed is still pretty decent, and the quality output makes it an excellent choice.

The paper handling capacity of the unit is also quite remarkable, giving you an automatic duplexing feature. It also has an automatic document feeder making the task of printing restaurant menus as hassle-free as possible.

However, if you are on a budget, the relatively higher cost per print is something you need to think about before buying it.

It also comes with excellent connectivity options that include Wi-Fi, Ethernet, and USB connection to PC. In addition, it comes with a Wireless Direct feature for connection to mobile devices easily. The unit has a 2.7-inch touch screen to access all of its functions quickly and effortlessly.


  • Excellent print quality
  • Multiple connectivity options
  • Comes with Automatic Duplexing Automatic Document Feeder
  • Compact and affordable pricing


  • The cost per print is relatively higher


For color printing, which is almost always a necessity in restaurant menus, this printer presents decent performance for the price. Sure, its higher cost of operation does put a dent in its appeal, but if you are not printing in large volumes, this should not be too much of a problem.

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2. Canon PIXMA G4210 Wireless MegaTank All-in-One Inkjet Printer

Canon PIXMA G4210 Wireless MegaTank All-in-One Inkjet Printer

Though priced slightly higher than the HP OfficeJet Pro 6978, the Canon PIXMA G4210 is an excellent pickup if you want to keep your operational costs low. It is still affordable enough if you have a modest budget and comes with all the features you want in a printer you would use for office work.

It has a rated print speed of around 8.8 pages per minute for monochrome texts and images, whereas, for color, you can get around 5 pages per minute of speed out of this printer. Sure, it is not the fastest unit on the market, but it is a more than viable option for you if you are not in a hurry.

Thanks to its excellent resolution capacity, the good thing with it is its capacity to create wonderfully vivid colored images. The paper handling options in the unit are also excellent, with access to an Automatic document feeder and an input tray with a capacity of 100 sheets of paper.

It features a smartphone connectivity function via Wi-Fi for mobile printing and has ethernet and USB connectivity options if you want to hook it up to your desktop. The cost of ink replacements for this unit is extremely low, which gives you a high return on your investment since you will be saving money on each print.


  • Excellent print quality
  • Good paper handling capacity
  • Low operation cost per print
  • Support smartphone connectivity.


  • Slow printing speed


If you need to print a large volume of documents daily, this is not the printer for you. However, its subpar print speed is not a major issue if you are using it for something like printing restaurant menus. Print quality matters more in that case which this unit delivers exceptionally.

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3. HP ENVY 5055 Wireless All-in-One Photo Printer

HP ENVY 5055 Wireless All-in-One Photo Printer, HP Instant Ink, Works with Alexa (M2U85A)

The Envy line of printers by HP has always been a good choice as a family printer and for offices that require some lightweight printing every now and then. And one of the most popular choices in that line of products has been the Envy 5055 because of its excellent balance of price and performance.

For the entry-level price tag that it asks for, it offers a respectable print speed. You will get a comfortable 10 pages per minute print speed when you are printing in monochrome. When you switch to color printing, the speed comes down to 7 pages per minute, noticeably faster than the Canon Pixma G4210.

The quality and color fidelity you get with color printing is superb, making it a fantastic choice for printing colorful menus to show off your dishes. By combining that with its measly 3.5 cents of cost per print, thanks to the HP instant ink service, you will get a fantastic value for your money.

As for paper handling, you get an input tray of 100 sheets of capacity and a Print Duplexing feature. However, the lack of an automatic document feeder does seem a bit disappointing.  It supports USB and Wi-Fi connectivity, and installation and setup are pretty intuitive and straightforward.


  • It comes at an affordable price
  • Low cost of an operation via HP Instant Ink service
  • Excellent print output
  • Respectable print speed


  • It does not come with an automatic document feeder


If you are on a tight budget and want a printer that will give you the highest value for your money, then this one is a no-brainer. Its superb print output is enough to overshadow the subpar print output. And since the cost per print is so low, it feels like a smart choice for just about anyone.

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4. Epson EcoTank ET-2720 Wireless Color All-in-One Supertank Printer

Epson EcoTank ET-2720 Wireless Color All-in-One Supertank Printer with Scanner and Copier - White

For our next option, we will be going with Epson, another brand that often goes head-to-head with the likes of HP and Canon when it comes to manufacturing printers for office works. We decided to go with the EcoTank ET-2720 at first since it offers a good insight into all the brand offers.

If you are printing in monochrome, you will get a decent 10.5 pages per minute of print speed. However, since you are most likely to be printing in color for your restaurant menus, you will notice a speed of around 5 pages per minute. 

Though it might seem a bit disappointing, the vividness of the colors will surely be to your liking.

But where the unit truly shines is its low cost per print. For monochrome printing, you will be spending only 0.3 cents per page, whereas, for color printing, the cost is a meager 0.9 cents per page. 

That is exceptionally good if you are on a tight budget and want an affordable way to get some lightweight printing done using this machine.

Its connectivity options include Wi-Fi, USB 2.0, and Wi-Fi Direct. So, you will be able to get a streamlined printing experience even using your smartphone paired up with the printer. In addition, you can use Apple AirPrint, Google Cloud Print, and other cloud-based print services with the printer without any issues.


  • Extremely low cost per print
  • Compact and lightweight printer
  • Excellent print quality
  • Supports cloud-based services


  • Lacks features like ethernet or automatic duplexing


The Epson EcoTank ET-2720 does lack a fair bit when it comes to features and print speed. However, it redeems itself entirely with its low operating costs and exceptional print quality. For a project like restaurant menus, where quality is everything, this unit truly shines.

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5. Brother Wireless All-In-One Inkjet Printer, MFC-J895DW

Brother Wireless All-In-One Inkjet Printer, MFC-J895DW, Multi-Function Color Printer, Duplex Printing, NFC One Touch to Connect Mobile Printing, Amazon Dash Replenishment Enabled

When it comes to commercial-grade printers, Brother might be the most popular brand out there. If you have ever used any local printing services, then there is a good chance that you have seen one in action. The MFC-J895DW is one of their popular options that deliver competitive performance at an entry-level price.

This printer can deliver a decent print speed regardless of whether you are printing in monochrome or color. For color printing, you can expect to get a rate of around 10 pages per minute, while for black texts, the speed bumps up to about 12 pages per minute.

Its print quality is on par with some of the best-rated printers on the market. The texts are legible and clear, while the images are pretty decent for the price. It has an automatic duplexing feature with a 20-sheet automatic document feeder to complement it, along with an input paper tray of around 150 sheets of paper capacity.

The unit even has a 2.7-inch LCD touchscreen to access different functions in it. It connects using USB 2.0 to a single PC but can also be connected via Wi-Fi or Ethernet. It also supports mobile connectivity with AirPrint, Mopria, and Wi-Fi Direct if you want to hook it up to your smartphone.


  • Excellent output quality
  • Easy to use thanks to the 2.7-inch display panel
  • Decent paper handling capacity
  • Good connectivity options


  • Running costs are high


Brother printers always assure us of quality and performance. Sure, they are not the most affordable brand, and even a budget unit such as this one costs a bit more than what you would pay for other brands, but it offers a level of performance that you will not find elsewhere.

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6. Pantum P2502W Wireless Laser Printer for Home Office Use

Pantum P2502W Wireless Laser Printer for Home Office Use, Black and White Printer with Mobile Printing (V8V77B)

The Pantum P2502W laser printer might be a decent option if you are on a tight budget and need something simple to print a couple of restaurant menus quickly without any complications. It is in no way comparable to something from Canon or Epson, but if you have no budget, this can be a viable solution.

However, bear in mind that this is a monochrome printer. So, you would not be able to make graphical designs in color with this printer. That would, in turn, affect the quality of your menus, and you will not be able to show off your dishes properly unless you do it in black and white.

But the speed of printing in the unit is quite decent. It can successfully churn out documents at a rate of 23 pages per minute. So, you will be able to work fast, and the fact that it comes with a 700-page starter cartridge also makes it a great deal for people on a tight budget.

Connectivity options in the unit are also quite robust, giving you a choice to connect it via USB or Wi-Fi. You can also use your smartphone with the printer by pairing it up with the Pantum App. It is a sleek and compact printer that has a very niche user base, and if you fall into that category, you will not be disappointed.


  • Fast print speed
  • Compact and lightweight
  • Easy to set up and use
  • It comes with a 700-page starter cartridge


  • Cannot print in color


We accept that this printer is not for everyone, but some users will find it useful. It might not be the best choice if you require printing menus in color, which you should in most cases. However, it will allow you to print your menus in black and white and be useful for printing documents and receipts in your office.

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7. Brother MFC-J995DW INKvestmentTank Color Inkjet All-in-One Printer

Brother MFC-J995DW INKvestmentTank Color Inkjet All-in-One Printer with Mobile Device and Duplex Printing, Up To 1-Year of Ink In-box, Amazon Dash Replenishment Ready

The Brother MFC-J995DW is the successor to the MFC-J895DW that we reviewed before, and it carries that same entry-level price with the addition of a few nifty features and a revamped design. If you liked the last unit but want something a bit more powerful, then this might be a good choice.

The speed at which the printer prints is decent and quite viable in an office environment. You will get around 10 pages per minute for color printing, and for monochrome, you will be happy with its respectable 12 pages per minute of print speed. That is quite excellent for an entry-level AIO printer.

The quality of the text and graphics is also excellent. Since it has a low operation cost per print, it works well in a business environment, where saving every cent possible is reasonable. It also has a 20-sheet automatic document feeder but unfortunately does not support automatic duplexing.

The unit is pretty thorough and lets you hook up your printer to your computer in every way possible when it comes to connectivity. 

You have USB and Wi-Fi Direct for PC connection and NFC support if you have a smartphone that can use that feature. It also supports cloud-based printing using Dropbox, Google Drive, OneDrive, and OneNote.


  • Excellent output quality
  • Easy to use touch display
  • 20-sheet automatic document feeder
  • Decent print speed


  • It does not support automatic duplexing


As a budget-friendly, entry-level AIO, you would find very little worth complaining about with this unit. Sure, the lack of an automatic duplexing feature is a bit disappointing, but its low running cost, excellent print quality, and impressive print speed can make the job of making restaurant menus quick and easy.

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8. HP ENVY 6055 Wireless All-in-One Printer

HP ENVY 6055 Wireless All-in-One Printer, Mobile Print, Scan & Copy, HP Instant Ink ready, Works with Alexa (5SE16A)

If you want a noticeable step up from the HP 5055 that we reviewed before, then the HP ENVY 6055 printer is a viable choice. It is an AIO printer, similar to the 5055, and has a few noticeable design improvements that make it an excellent option for just about any project. Understandably, the price is also a bit higher.

The printer is capable of churning out around 9.4 pages per minute of print speed when printing monochrome. However, when you are printing in color, the speed comes down to only 7 pages per minute. Though not the fastest option in the market, the print speed is certainly tolerable as long as the other aspects fit the bill.

And the other elements on this printer are undoubtedly noteworthy. It presents a stellar print quality both in text and images, ensuring each of the details in your design is perfectly visible. Its monthly duty cycle is around 1000 papers, which should be enough when you use it to print restaurant menus mostly.

However, the best feature of the unit is its ability to print from practically anywhere as long as you have an internet connection. It works seamlessly with the HP Smart App, and you can use your Android and IOS device to transfer designs that you can print using your printer. 

Other basic connectivity options still exist in this unit, but this one is a standout.


  • Excellent print quality
  • Supports duplex printing
  • Excellent connectivity option
  • Low cost of operation


  • Relatively slow print speed


We typically tend to avoid printers that are unnecessarily slow and sluggish. But this device does present a unique ability to print from anywhere at such an affordable price. So, if remote printing is essential to you, you might find it worth picking up this device.

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9. Brother Business Color Laser Printer, HL-L8360CDW

Brother Business Color Laser Printer, HL-L8360CDW, Wireless Networking, Automatic Duplex Printing, Mobile Printing, Cloud printing, Amazon Dash Replenishment Ready

By now, you already have a couple of great options from the brand Brother. We want to give you a final one, and this time we opted to go with the best laser printer for restaurant menus. 

The HL-L8360CDW is the best of its class when it comes to affordable laser printers, and if you have a soft spot for this type of device, it is definitely worth checking out.

With 33 pages per minute print speed, regardless of whether you are printing in monochrome or color, speed is the strongest element of this printer. However, it is no slouch either when it comes to printing quality. The texts and images you print with the device will come out crisp, clear, and colorful.

It comes with a base paper capacity of 1300 sheets in its input tray. However, you can expand it by investing in an additional tray to go with it. But, it does not support duplex scanning and does not feature any automatic document feeder, which is honestly a bit disappointing considering the monthly duty cycle it offers.

However, the cost per print is highly viable if you are trying to keep your operating costs low for both monochrome and color printing. 

This unit allows Gigabit Ethernet, Wi-Fi, and USB connectivity to hook it up to your computer along with NFC support. You can also print through USB thumb drives if that is something that sounds appealing to you.


  • Excellent rate of printing
  • Low operation cost
  • Expandable paper capacity
  • It comes with many security features


  • The photo quality is a bit mediocre.


The HL-L8360CDW Laser Printer is a well-rounded machine that suits almost any work environment. Sure, it does not support duplexing, but it offers a degree of flexibility that you will not find in other comparable devices. If you want to get some quick restaurant menu printing done, this can be a great choice.

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10. Epson Workforce WF-2860 All-in-One Wireless Color Printer

Epson Workforce WF-2860 All-in-One Wireless Color Printer with Scanner, Copier, Fax, Ethernet, Wi-Fi Direct and NFC, Amazon Dash Replenishment Ready

Let us conclude our review of the best printer for printing menus with Epson’s fine option. The Workforce WF-2860 comes at a highly affordable price tag with features that can ensure you get the highest output you can expect. We would have placed it higher on this list if not for its high operating costs.

It offers a respectable 14 pages per minute of print speed when you are printing a single-sided monochrome page. When you switch to color printing, you can expect the speed to come down to 7.5 pages per minute. It is pretty decent, considering the excellent picture quality you get out of it.

In addition to decent print quality and speed, the unit features an automatic duplexing feature and an automatic document feeder that holds 30 sheets of letter-sized papers. In addition, the input tray of the device can hold up to 150 sheets making its paper handling capacity exceptional for the price.

The most attractive segment of this unit, however, is its connectivity options. You get Ethernet, Wi-Fi, and USB connection as well as cloud and network-based connectivity options to get the most out of it. IT supports Apple AirPrint, Epson Connect, and Google Cloud Print without any additional hassle.


  • Compact and lightweight design
  • comes at an affordable price
  • Excellent paper handling options
  • Robust connectivity features


  • High cost per page


The lower initial investment of the unit would have been game-changing if only the cost of operation was a bit lower. It can still present good value since your quality is comparable to any high-end inkjet printer. Overall, it can be a decent investment, depending on how frequently you are planning to use it.

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What Is The Best Paper To Print Menus On?

Choosing the best paper for the restaurant menu is just as crucial to its quality as the design and layout. You do not want to go with a typical paper you would use for printing documents.

The first thing you need to remember is that it needs to be waterproof. So, you should go with thicker cardstock paper. Also, consider laminating the paper if you want to make it even more durable.

Typically, going with white or black paper is the best route. Colored papers, though cheaper, can make your font look muddy. Apart from that, make sure you go with a paper that can handle images well.

How Do I Make A Memorable Restaurant Menu?

The menu that is presented in a restaurant does not often get enough credit. But if you look closely, you will find that successful restaurants have a more polished and well-designed menu compared to a less successful one. 

Think of it this way; a customer will look at the menu before they look at the food. So, it needs to make a good impression. Are you wondering how to give your restaurant menus an exciting look that will keep your customers coming back? Well, here are a few restaurant menus ideas to achieve exactly that.

  • Make “Specials” Look Special

All restaurants have specials that the chef makes with love and passion. And if you want your restaurant to be successful, make sure to add a ‘Specials’ column for those dishes. Also, make sure your waiter reads it out to the customer when they first arrive and sit down to order.

Best Printer for Restaurant Menus
  • Upsell Items Deserve Separate Sheets

Take a moment to consider which items sell most in your restaurant. In most cases, the answer would be a bottle of specific wine or beverage. So, it is a nifty idea to make a separate column or sheet containing those particular items.

We tend to notice separate items more quickly. And if you design your menus keeping your upsell items in mind, there is a good chance that people will order more of them.

  • Consider Adding Photos

It is always a good idea to add some photographs of your dishes besides their name and price. If the customer had never dined with you before, they would have an easier time figuring out which dish they want to order. Besides, it also lets you, show-off, how your delicacies look right off the bat.

Adding Photos on the Restaurant Menu

If you are adding photos, make sure you are using a good quality camera, good lighting, and an excellent printer to print it out. The last thing you want is to add a poorly captured photo with bad lighting messing up your food’s impression.

  • Get Professional Help

If you are struggling with the design or simply do not want to take the hassle yourself, you can always reach out to a professional service who will do the printing and designing for you. And since they are typically experienced, they will be able to help you achieve your vision.

We, however, always recommend printing menus yourself if you can. But going with a service can be a valid option too. And the best part about it is that you do not have to invest in a new printer. The downside, however, is that it might cost you a lot more than what you would have to pay if you just did it yourself.

  • Proof Before You Print

Whether you choose to go with a professional printing service or want to print your menu yourself, you should always proof it before you finalize it and whip up a large batch. Check for any typos or mistakes and double-check everything to make sure everything is in the right place.

Having mistakes or grammatical errors in your menu does not make a very good impression among your customers. And if you already set your printer to print a large volume of menus before checking everything, having to fix the problem and print all over again will cost a lot of money.

  • Choose the Right Paper

Choosing the right paper for your menu is extremely important. We have already discussed extensively giving you some options when it comes to printer paper for menus. So, use your best judgment and go with the option that best suits your budget.

choose the right paper for restaurant menu card

We recommend that you do not try to shave off a few bucks in this regard. If your budget allows you to go for the best, then, by all means, go for it. The quality of the paper dictates a lot of the impressions towards your restaurant.

  • Laminating Is a Good Technique

A simple yet effective way to give your menu a shiny look is to get them laminated. Research shows that we tend to find glossier objects more appealing. You can apply the same logic to give your restaurant menu a more attractive look at a small cost.

But there are some practical benefits to laminating as well as the visual upgrades. A laminated menu will last longer and also feel lighter. In addition, since laminated papers are waterproof, you will not have to worry if your menu gets drenched in water or wine.

Final Words

Making your restaurant menu stylish and attractive is essential if you want to be successful in that line of business. And going with a printer that lets you do this task yourself is a good idea. 

That way, you will be able to experiment with different layouts, fonts, and designs, until you find the one that goes well with your taste.

We hope our article on the best printer for restaurant menus could help you figure out the perfect investment for your business. Good luck!

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