How To Print On Colored Paper | Proper Printing Guideline

The Effectiveness of colored materials in drawing attention to something is widely acknowledged. No matter whether you are advertising your expertise in legal affairs, printing out an invitation for your wedding or simply promoting your small business, you will find it hard to choose a color design. But the good thing is, use of colored paper in printing reduces this apprehension quite significantly. Besides, catch the attention of your intended audience quite easily. 

However, we usually print on white paper and printers, in most cases designed to print on white paper only. Thus, the idea of printing on colored paper may give you some head-scratching. Moreover, if handled by unseasoned hands, printing on colored paper may present problems in the color of images as well. Now the question is, how to print on colored paper then? 

With today’s technologies, asking this question is a crime. Technology has proliferated to the extent that you can now even do it at home. The question remains, How?  Well, there is a strong likelihood that you have most of the elements to print on colored paper. We will tell you the rest. Read ahead to know how to print on colored paper with different inks.     

How To Print On Colored Paper

Before you proceed, keep in mind that printing in colored paper with ink that closely matches the color of the paper might ruin your entire project. 

Open your computer and create your printing project. A number of project creating programs, such as word processing or photo-editing software are attainable from open sources these days. Besides, there are a handful of paid tools that offer a range of extra editing options. Download and install any of them if you don’t have one installed in advance.

printing on color paper

Select a colored paper of your choice. Choose one on which your darkest colors of ink will not fade. As a precautionary measure, load a single sheet in the printer. Now, turn to the computer again and proceed to print. Print a single test page of the printing project and check whether the ink color is coherent with the chosen color of paper or not.  

If your printing project happens to be an image, test run it to see how the intended colors of the image appear. If the desired shades and colors aren’t achieved try different combinations — change of paper color or variation in ink color could work out. Usually, a lighter shade and a dark ink color work impressively in achieving the perfect printing output.   

To change the color combination of the printing task, open it again in a photo or word editing program. Click to select individual images and do necessary adjustment. Raise the brightness, so does the contrast of the images. Save and print again to check whether it worked out or not. If the last edit satisfies you go for bulk printing. If not, repeat the previous process until you reach your desired printing output.     

It’s pretty much a simple task to do, however, the volume of people turn to the web each day, in order to know how to print on colored paper speaks a lot. Still there is plenty of hesitation and reluctance among users who are yet to find using a computer easy going. Handling a computer program isn’t an easy game. One needs training and months of practice to run a program error free. Nevertheless, with the simple steps narrated above, it shouldn’t be a thing of concern anymore. 

Why We Need To Print On Colored Paper

In plain words, whenever it’s a celebratory occasion we opt for colors to make the event unforgettable. Whether it’s a wedding or a birthday party, celebration would be incomplete without colorful confetti. This signifies the importance of colored paper in our life. However, blank colored paper doesn’t mean anything, unless it is printed with any text.

How To Print On Colored Paper

Besides, when it comes to drawing attention to something, color plays a key role. A marketing material, for example, is all about being noticed by people, no matter whether it is a billboard or a handout. Just imagine the scenario that you are distributing invitation cards which are printed in plain white paper with regular ink. It’s pretty much absurd – you better give him a book to read. 

We hardly notice any faded objects. In addition, they used to make the surroundings lifeless. On the contrary, the beauty of the surroundings gets improved by many folds simply by decorating it with subjective printed pieces. If you follow global events or launching events of anything you will see the background is filled with various messages or advertisements, mostly sponsors’ names printed on colored paper. 

If not mega events, a little get-together in your backyard will also turn into a celebration if decorated with those colored papers. Another key reason behind the growing popularity of colored papers, indeed, relatively a less-known one is, printing in colored paper saves you ink. With colored paper, you are getting a project with an automatic background color. Therefore, you do not necessarily need to spend on creating a background.     

Is It Safe To Put Colored Paper In A Printer?

Yes, unless the paper is glossy or coated with harmful substances. Printers are designed to print regular paper, no matter if it is white or red. Color doesn’t have any impact on the printing process. However, if the paper is coated or glossy in nature, you need to choose a printer that supports that specific paper type. Standard printers in most cases don’t take anything except standard paper.

How To Print On Colored Paper

While printing colored paper in your printer there are a few things that deserve close attention. 

          Size, in the first place. It is important to ensure that the paper size is compatible — both, with the printing task and the printer. If your job is a large-format architectural plan, but you put in a paper that means to print business cards, it will not work. There is a specific paper size to accommodate that specific task. 

          Many of us aren’t even aware of the fact that the weight of a paper has an impact too. The higher the weight is, the thicker and stiffer the stock will be. In general, cover stocks are relatively heavy, while text stocks are papers of regular weight. 

          Brightness — another key determiner in how the printed piece will appear. In terms of colored papers, lighter shade will yield better results in comparison to darker shade. Use dark ink instead of lighter ones when printing on colored paper. 01707363175

           Building materials of paper stock are also important. Wood fiber is what most paper is made of, however, cloth, synthetic fibers, and even in some cases plastic used to produce paper. Prior to using, ensure that your printer accepts the paper type.    

Printing A Colored Page In Word  

While, buying colored paper from the store is the easy option, yet you can print your own colored paper. Yes, Microsoft Word enables you to do so. One can print the background color or even can put an image in the background with a few simple steps. Depending on the operating system (Windows or Mac) steps are a bit different. Let’s have a look_

  • For Windows

Open MS word and click on “New” to create a document. Choose “File” and then “Options”, a new window will appear. From there select the display, stationed in the left bar second from the top. A list of options will be shown. Go to the printing option and look for “Print background colors and images”. Tick mark the box placed in the left of the option and click on “Ok”. Now you can print the background color and images in MS word.

Printing A Colored Page In Word  

When it seems like you are done with background printing, reverse your course to end it. Choose File from New and go to Options. Select display to find out “Print background colors and images”. Unmark the tick box and click on Ok to save the setting. 

  • For MAC

Things are a bit different in MAC. Create a document after opening MS word. Select Word and then Preferences, a dialog box will appear where you will find “Output and Sharing”. Just under that there is an option titled “Print” which includes “Print background colors and images” as a clause. Select it and close the dialog box.

Printing A Colored Page In Word  

After the job is done, repeat the same process again and unmark the “Print background colors and images” to end the background printing.   

How To Print White Text In Black Paper

It’s hard to dispute that white text printed on colored paper is much cooler than the usual. The aesthetics involved make people think that it’s a different art and hard to materialize. It’s true that white text on a colored card is a different art, however, doing so isn’t as complex as it thought to be. Now the question is, how exactly do you print white text?

A few things need to be noted before you start. The first thing, regular printers that we usually use at home or for commercial purposes can’t print white. Since most printer houses don’t use white as an ink by default. Besides, continuing with white ink demands a fair amount of time, periodical maintenance and most importantly, money. Apart from that, you need to have ProRIP — a software, installed in your computer.

Printing White Text In Black Paper

Prepare a project or document which will be printed later in white on a colored paper. Now, open your computer and launch ProRIP. Select the ‘UnderPrint’ tab from the top bar. Then click on File option and select Import File. You are in your computer storage now. Navigate to find out the project you have created earlier. Select it and click open, when found. 

Your project is open now, but it came in very large, indeed too large to fit in the print area. Right click on it, a shortcut menu listing a number of options will show up. Select ‘Modify’, then ‘Scale’ and then select ‘Fit to page’. The entire design is now on the page. Go down to the ‘Jobs’ tab and select black paper as the media. Now connect your computer to the Uninet IColor printer.

There is a very easy, but important adjustment due in the printer. You need to swap the toner positions. Usually for heat transfer the ink order is, Scion in the far back and white in the front. Open the top of your Uninet IColor printer and just interchange their positions, you are done. Now, the white ink is in the far back and Scion in the front.     

Put in your black paper in the printer and hit the ‘Print Job’ button in the software. Your project is printed, nicely and perfectly. 

Things To Know Before You Start Printing On Colored Paper

Printing a design on a white coated or uncoated sheet is arguably the least challenging printing job. It’s almost certainly what the output would be. Nevertheless, going with a colored paper stock may surprise you in many ways.

How To Print On Colored Paper

It’s creative, in some instances challenging, but what’s important is – it’s satisfying. That might encourage you to try out printing on colored paper. If so, we have a few notable mentions that need to be considered ahead of printing on colored paper.    

➤ Basic Rules

In terms of printing in colored papers, the darker the color of the paper is, the more the color of the images will get influenced by the color of the stock. 

If the colored sheet happens to be uncoated, dot gain is highly likely. This is because the halftone dots spread when the ink seeps into the paper fibers.    

➤ Impact of CMY, and K – the Four Process Inks

These colors are transparent, therefore, the color of the substrate will alter the color of the printing ink. For instance, owing to the preponderance of yellow in the paper, images printed on a cream stock will bring in a warmer feel. This could potentially result in a jaundiced appearance for flesh tones. Thus, removal of yellow is necessary. Similarly, a greyish appearance is due for images printed on a bluish-white sheet.  

➤ Issues with Vivid Colored Papers

With you turning to more brightly colored papers, the impact of color shift turns out to be more substantial. Printing yellow into blue paper will result in a very dark green outcome. Likewise, printing blue onto red is about to produce a near black result. With vivid colored papers, adjusting these issues seems to be almost impossible. The only option left, which is also the cheapest option — just use black print.


Alice covers platforms, policy and big tech at Printer Reviews. Prior to rejoining here, Alice was Senior Technology Editor of the TechDen. Alice first joined PrinterReviews in 2021. Before joining, he was the Tech Editor of the Daily Dot and a reporter and deputy editor at ReadWeb.

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