Xerox vs Canon : Which Printer Is More Efficient?

Printers have revolutionized the way we keep documents, especially at business offices. Basically seen in the corner as an accessory that we all have to use from time to time. Most of the users only ever care about the most basic functionalities. While there are only a handful of people who actually realize the actual worth and understand, these devices can change the way businesses work.

When you hear the word copier or multifunction printer the names that immediately cross your mind definitely include Xerox and Canon. Two dominating forces in the field of printing that been running the show for decades. Both manufacture devices that are durable and mean to last for years.

These brands may be similar in a few ways, yet there are differences one should have knowledge of, prior to placing a purchase order. To make things simpler we conducted thorough research on how these two works, which you may find handy. Read ahead to know the findings of our Xerox vs Canon survey.

Why Are We Comparing?

If you were born in the 80s or later, from the day you understand what a printer does, you know at least two names – Xerox and Canon. Since 1970 the printing industry is mostly been dominated by these two and still when it comes to buying a new printer on the majority of occasions people look for one of them.

Xerox vs Canon

They are so similar in so many ways that buyers get confused about which one to go with. We had so many inquiries in the past that it was literally impossible to answer individually each time. As a result we decided to put together an article that will satisfy all the queries.

However, it was then that we actually felt how important it is to know the differences. Both the brands are so renowned and admired, people sometimes just buy them out of their reputation. But, the features do not always back that decision. Therefore, it is important to know which one offers better conveniences and what actually puts one forward.

Major Differences Between Xerox And Canon

We all know how competitive the printing industry is. There is little to no scope for falling behind. As a contender of being the market leader both the brands have evolved a great deal. Scopes are thin to draw a proper comparison. However, there are surely some differences, which in some cases could be proven vital.

Ahead, we present an elaborated discussion of how these differ from each other. It includes security to app compatibility and other so that you can make a decision that suits your needs the best.

  • Which One is More Secure?

If you are aware of recent developments you already know how important security is. A printer is directly connected to the computer system, thus anyone can get access to the server if the security is compromised.

We are being subject to an increasing number of malware attacks in recent times, which according to Forbes, reportedly cost the IT industry $102.3 million per month in 2021. With this staggering number in front, security should be a top priority in choosing a printer.

Xerox vs Canon

In that part, both Xerox and Canon give the impression of being conscious. Both of them deploy McAfee Embedded Control where intruders will find it hard to make unauthorized changes to your device.

It’s basic security software but has a rich history of thwarting cyber threats. They also come equipped with a number of other industry-standard security features, where secure email printing and user authentication are notable mentions.

However, Cisco ISE Integration and FedRAMP are two top-of-the-line security mechanisms that, in terms of security, earn Xerox superiority. For unauthorized users and those who are planning an attack, this security arrangement is virtually a nightmare. Further details will help you understand accordingly.

In IT networking, Cisco is the most trusted name. Xerox partnered with Cisco to develop a security system for MFP support. Cisco ISE Integration is nothing but the outcome of their combined effort.

This advanced level of MFP protection is designed in a way so that can be controlled from a centralized location. Now the IT guys as well as the tech CEOs can rest assured that confidential information is secure and safe from any unauthorized users.

FedRAMP – another high level security system, provides a security assessment at the federal level. Your cloud products and services are basically under its purview. The Standard that we are talking about is above the industry average and a handful of brands have been able to deploy this.

As of today, Xerox is the sole MPS vendor able to manage the FedRAMP authorization, therefore, turning it into the industry leader when it comes to security.

  • Energy Efficiency

In this era of global warming owing to its direct contribution to the matter, energy consumption is a leading concern. Other than that, power consumption also plays a key role in calculating cost per page. A low power rating means less expense at the end of the month and vice versa.

difference between xerox and canon

Devices developed by Canon seem to be favorable for energy saving. When printing, for desk printers it varies from 10 to 50 watt and for business printers, rated power ranges from 1000 to 3000 watt.

However, although the differences are narrow, machines manufactured by Xerox usually consume less power. An average ink-jet designed to perform small scale printing tasks typically uses 30 to 50 watts when it is printing. Commercial printers, on the other hand, consume 300 to 500 watts when printing.

  • Sound Emissions

An office setup is incomplete without the grinding sound of a printer printing documents. It’s surely not melodic but gives a sense of sureness that your printer is ok and operational. Sometimes printers make unusual noise during operation. In general, users tend to ignore such incidents and keep printing.

But, if it goes too loud and crosses the normal human hearing range then surely it’s a concern. The sound emitted by a printer usually complies with the normal audible range for loudness (0 to 180dB). Under normal circumstances both Xerox and Canon obey that range.

The average sound emission of a Xerox printer is around 55 decibels, while for Canon it is around 70-75 decibels. Therefore, Xerox devices are quieter than their Canon counterparts and here too, Xerox beats Canon.

  • Environmental Allegiance

There was a period when the Industrial Revolution dominated almost all the conversations. The craze of industrialization was so widespread people started to focus solely on that and the environment fell in the back row. That ignorance caused some irreparable damage to nature and touched the lower level in recent times.

Xerox vs Canon


However, times have changed since then. Nowadays, each and every manufacturer races to make their manufacturing process as eco-friendly as possible. Both Xerox and Canon have joined this ride. An array of measures have been taken so far to minimize their carbon footprint. As an outcome, they have been rewarded with a number of various certifications.

Recycling programs Canon manages showcase their commitment toward Mother Nature. They promote large-format Ink cartridges that have an impact on nature similar to smaller cartridges. Besides, a well-organized mechanism is in place to collect and recycle used Canon toner cartridges.

Xerox to have taken some effective initiatives to limit its contribution to heating the earth. Recent environmental awards Xerox entitled for an advocate in favor of their effort. Corporate Leader by US EPA and Climate Protection Award is among a long list of honors they bagged so far. Besides, they featured in FTSE4Good Index and the list of the World’s Most Ethical Companies.

  • Cloud Device Compatibility

These days cloud compatibility is a must have attributed in a printer. Up to date devices from both Xerox and Canon offer cloud capabilities. However, what makes the difference is how easily it can be accessed.

Xerox vs Canon

It is widely believed that Xerox has an extra edge in terms of cloud based services. Their award-winning cloud-based options are truly a revolution for the printing industry. In addition to that, Xerox offers the convenience of mobile printing, authentication, and print and device management service.

Regardless of location, you can retrieve your print job when ready by sending it to a queue and can print it from any device. What else one can expect from a printer.

If you are amazed at those Xerox features we have news for you. Recent developments suggest canon isn’t too far behind. Even in some cases it offers better deals in terms of cloud services. The Canon PRINT app gives you access to a whole new world of ease.

A Brief History

Both these technological giants have a rich history of service, business and transformation. However, their journey is still very less known to us. Let’s get an insight into how these two have revolutionized our style of living.

Xerox – The First Architect

Xerox, which has revolutionized the printing and copying industry, first made its mark back in 1906 in New York. It was indeed the first architect of photocopying. Initially known as The Haloid Photographic Company and continued as the same till 1961. In the beginning photographic paper and equipment were their primary product.

xerox copier

In 1959, they launched their first photocopier – Xerox 914. That proved to be a game changer for them. The product was so successful, by the end of 1961 it earned Xerox revenues of $60 million US dollars – a staggering number back then. Besides, the popularity of Xerox 914 later played a key role in renaming the company as Xerox.

By 1963, their first desktop copier was already introduced in the market and many other releases soon followed in the process of establishing Xerox as a leading office solutions provider.

Canon – The King

Canon was first introduced in Japan in 1937 and solely focused on the local market for the first couple of years. Initially, it was a 35 mm focal-plane-shutter camera that gave Canon a name in the technological world. Later they added photocopiers, steppers and computer printers in their product line.

Canon copier

Their first photocopier- Canofax 1000 launched in 1965. With time, they released various innovative models which resulted in a boost in sales and posed heavy competition to Xerox. However, it was between 1975 and 1985 when they actually started to make an impact.

Change in the board of management paid off quite perfectly. With well-timed decision making and a new color photocopier, Canon had notable growth in sales. Over the years they continued to amaze people with innovative gadgets therefore their wealth maintained a gradual growth.

Who Is Leading The Race?

It is difficult to say specifically who is leading. “Xerox and Canon compete with each other, but they also coexist” – a statement of the president of Canon, which says it all in this regard. Both the manufacturers have come a long way and traversed a somewhat bumpy road.

Xerox vs Canon

At one point in 1999, Xerox’s market cap was $37 billion, while Canon was $15 billion. However, things have changed quite drastically for Xerox. Canon, on the other hand, has maintained a steady run of success.

In terms of market value, $6 billion of Xerox has no comparability with Canon’s $35 billion. But the fact is, this market value is based on the sum of revenue Canon earns from its array of products, while Xerox still is focused on printers and copiers. A printer is the core concern of Xerox, you can’t just say that owing to Canon’s staggering market cap it is leading the race.

A simple statement of Fujio Mitarai – ex-president of Canon quotes, “I don’t think we have beaten Xerox, it is not that easy to break into its market”. Still, the Xerox printer and copier offers a better ease of use, security and other services. That doesn’t necessarily mean Canon is falling behind. They are just breathing down on Xerox’s neck.


Analysis may give you an insight of how devices work or what features they are offering. Notwithstanding, what matters the most is how you are planning your business to go forward. At this point, Canon is easily the top brand in the world in terms of desktop printers. But, in the real high-end market Xerox still remains competitive.

When it comes to large-scale use such as printing presses, in-house corporate environments or print-for-pay environments Xerox is still at the top of its game. For all other commercial printing needs, irrespective of color or black and white machine Canon is the brand you want.


Alice covers platforms, policy and big tech at Printer Reviews. Prior to rejoining here, Alice was Senior Technology Editor of the TechDen. Alice first joined PrinterReviews in 2021. Before joining, he was the Tech Editor of the Daily Dot and a reporter and deputy editor at ReadWeb.

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